Administrative and Transport Assistant at Zetech University

Duties and responsibilities

Administrative Duties:

• Assist with general procurement  clerical tasks, including preparation of  RFQs, RFPs and their dispatch.
• Assist in updating procurement performance monitoring tools.
• Assist in ensuring well-coordinated inspection and processing of all deliveries.
• Assist in efficient record-keeping of all the supplier files and records.
• Efficiently execute all assigned out-of-office errands/assignments.
• Assist in coordinating the processing of satellite campuses requirements to ensure seamless service delivery.
• Assist in coordinating departmental/committee meetings and managing office calendars.
• Maintaining and updating office records, reports, and databases, ensuring confidentiality and accuracy.
• Support in compiling monthly or quarterly departmental reports, including gathering and summarising data.

Driving Duties:

• Safely drive authorised personnel to meetings, appointments, and official engagements.
• Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
• Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
• Maintain accurate travel logs, fuel records, and mileage reports.
• Maintain confidentiality, discretion, and professionalism at all times.

Qualification and experience

• A Business-related Certificate from a recognised Institution.
• KCSE Certificate or equivalent.
• Valid drivers license with a clean driving record.
• At least 3 years experience as a D3 driver in a reputable institution.
• Basic knowledge of office procedures and administrative support.
• A Certificate of Good Conduct and Defensive Driving Course is an added advantage.
• A valid institutional driver’s license will be an added advantage.
• Past experience in logistics/supply chain operations will be an added advantage.