Grants Management Officer at African Centre for Technology Studies (ACTS)

Grants Management Officer at African Centre for Technology Studies (ACTS)

Jobs in Research  at African Centre for Technology Studies (ACTS)

ACTS is a pioneering development research think tank on harnessing applications of science, technology, and innovation policies for sustainable development in Africa. ACTS is an Intergovernmental organization founded in 1988 to pursue policy-oriented research towards strengthening the capacity of African countries and institutions to harness science and tech…
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Grants Management Officer

Job Specifications

The Grants Management Officer will support grant management activities of various projects undertaken by ACTS including the on-going Research and Innovation Management project within the Science Granting Council Initiative (SGCI).

Key Responsibilities of the Grants Management Officer:

  • Work with the relevant heads of programs to conduct due diligence on sub-grantees, implementing partners, and consultants’ contracts before any contract/grant agreement is issued;
  • Prepare contracts, grant agreements and the necessary amendments as required for review and approval in line with the policies;
  • Support development of Requests for Proposal, placing advertisements and opening tenders, evaluation of the tenders and later negotiating contractual terms in line with the approved policies;
  • Prepare monthly reports on all open contracts, grant agreements and contractual payments
  • Guide on the on boarding of consultants and grantees in line with the procurement policy and documentation requirements;
  • Review contracts for all consultants, partners, market actors and suppliers and prompt users of the expiry or near expiry of the contracts and grants;
  • Track and report progress of implementation of projects by sub-grantees, consultants and partners;
  • Review the financial reports from sub-grantees, consultants, partners, market actors for the grants issued and ensure that they are in compliance with the contractual reporting requirements and the set budgetary-allocations.
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Minimum Requirement

  • A Bachelor’s degree in Business related fields (Finance or Accounting, Project Management, Economics, Economic and Statistics)or related field with CPA (K) qualification
  • A minimum of 3 years’ experience in grants management preferably in NGO / IGO set up.
  • Experience in procurement especially in management of contracts and
  • Working experience with international donors / funders
  • Ability to analyse contracts/ grants/ any other specialised procurement and anticipate any future contractual challenges, taking into account the wider organisation and policy context;
  • Strong relationship management and communication skills;
  • Resourcefulness and ability to work well in a team offering hands-on support;
  • In-depth understanding of contracts management (legal, execution, obligations, responsibilities and rights).

Minimum Competences

Skills

  • Writes effectively and efficiently in a professional approach relevant for policy makers and/or academic audiences
  • Multi-tasking and problem solving to adapt well to situations
  • Project management
  • Analytical skills
  • Attention to details
  • Proficiency in French desired but NOT a must

Knowledge

  • Research management

Behaviours

  • Recognizes the importance of delivering results through teamwork,
  • taking responsibilities for actions and taking initiative
  • Demonstrates respect for others inside and outside the workplace

Desirable competences

Knowledge

  • African STI actors and institutions including African government policy processes

Experience

  • Working with or advising African science granting councils or African ministries of science, technology and/or innovation and/or Ministries of Education
  • Managing and reporting on international development partner funding

Method of Application