Human Resources & Administration Manager at MTGK


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Human Resources & Administration Manager at MTGK.

Human Resources & Administration Manager at MTGK

Jobs at Moving the Goalposts Kilifi (MTGK)

Moving the Goalposts Kilifi is a community based organization that, since 2002, uses football to empower girls in the rural and urban areas of Kilifi and Kwale County. MTG’s goals is to have a more inclusive, just and peaceful world where girls’ and women’s human rights are realized and protected. It uses a rights based approach and focuses…

Human Resources & Administration Manager

Strategy implementation

  • Planning, developing, and implementing the strategy for Human Resources including recruitment policies, quality procedures, discipline, grievance, mediation, pay and conditions, contracts, training, and development, among others.
  • Carrying out organizational HR workforce planning and succession planning to enhance multi-skilling and talent pool development
  • Develop and oversee the implementation of MTG volunteer management policy in liaison with the Program department and the Executive Director (that includes a performance management framework).

Policy interpretation & implementation

  • Providing advice and guidance to staff on the interpretation of HR policies and practices and employment law issues.
  • Providing support to the senior management team on aspects of HR development, objectives, purposes, and achievements.
  • Train all staff on the staff manual (policies & procedures) and volunteer policy

Recruitment and placement

  • Planning and implementation of annual organizational human resource requirements in liaison with the departmental heads (full-time, part-time, and volunteers).
  • Cost-effectively administering the recruitment process by identifying staffing needs, sourcing, selecting, hiring, and onboarding.

Compensation, welfare & benefits administration

  • Managing administration of employee benefits and compliance with statutory requirements (tax laws). This includes terms and conditions of service, remuneration packages, leave records, and staff welfare concerns like medical, pension/gratuity, contract-end terminal benefits, etc.
  • Ensure adherence by staff to the Volunteer Management Policy.

Performance Management

  • Lead/guide the management team in ensuring the implementation and tracking of performance management processes for all staff levels.
  • Track objective setting, periodic (quarterly and annual) appraisals, and role evaluations or reviews with departmental heads.
  • Ensuring the linking of performance reviews to annual increments and employee development

Capacity building, staff training, and development

  • Evaluating and implementing staff training programs in liaison with departmental heads.
  • In liaison with departmental heads, develop and implement a system to evaluate the skill, experience and professional development needs of staffers.
  • Implement a professional development program to address employee experience and skill gaps
  • Capacity building and training of staff in line with the inclusion policy
  • Sourcing external training programs, organizing internal training sessions, and carrying out post-training evaluations for management use.

Employee Relations

  • Managing all internal communication to ensure adherence to organizational culture and application of procedures & guidelines on all HR matters.
  • Handle grievances, and disciplinary processes and provide workplace conflict resolution in line with the organization’s grievances and disciplinary policy to maintain a conducive working environment for all.

Employee data management

  • Developing and managing staff employment contracts based on the various projects that have diverse completion/termination dates and extensions
  • Developing and implementing all HR policy manuals and support tools.
  • Developing role profiles and job specifications for all organizational jobs (in liaison with departmental heads) and maintaining the HR database.
  • Maintain a central and departmental leave schedule/records for all staff
  • Review leave applications for all staff in liaison with departmental heads.
  • Ensure all employee files are up to date with required employee documentation in line with the Labor laws and maintained centrally for organizational use

Payroll Management:

  • Managing HRMIS to administrator key HR functions
  • Salary processing and benefits administration through the monthly payroll in liaison with the finance department.
  • Developing and advising the Management team on staff salary reviews and benefits, ensuring consistency of reviews for all staff.

Safety and security

  • Provide Health and Safety advice in line with OSHA Act and the organization’s policy.
  • Proactively carry out risk assessments, including issues around staff health and welfare.

Information Technology

  • Manage and oversee the maintenance of all IT assets
  • Oversee that the LAN is connected, operating, and virus free
  • Oversee and ensure that internet connectivity is excellent/efficient

Administration

  • Oversee security, office administration & maintenance of   MTG office premises/compound
  • Oversee rental of office premises at MTG HQ

Staff Management

  • Supervise IT & Administration Officer, Office Assistants/Drivers, and Office Security.
  • Appraise staff under the HR & Administration Department.

Board engagement

  • Serve as Secretary to Board HR Committee, write board papers, take notes, and follow up on key actions

Method of Application

Interested and qualified candidates should forward their CV to: humanresource@mtgk.org using the position as subject of email.

Human Resources & Administration Manager at MTGK


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