Human Resources (HR) Assistant At Optimise Outsourcing Ltd

Human Resources (HR) Assistant At Optimise Outsourcing Ltd

Human Resources (HR) Assistant

Job type: Full-time
Job category: Human Resources
Hiring Organization: Optimise Outsourcing Ltd
Education level: Bachelor’s degree preferred
Experience: Proven experience in HR/administrative roles
Location: Nairobi, Kenya
Deadline: Open until filled


Optimise Outsourcing Ltd is seeking a dynamic and outgoing HR Assistant to support the daily activities of our HR department. The ideal candidate will be detail-oriented, possess excellent organizational skills, and demonstrate the ability to handle sensitive information with confidentiality.


Key Responsibilities:

  1. Onboarding New Staff: Assist in coordinating and implementing onboarding processes for new employees.
  2. Rota/Shift Timetable Management: Create and maintain accurate rota/shift timetables to ensure optimal staffing levels.
  3. Absence Records: Monitor and record employee absences, including sickness and unauthorised leave, to maintain accurate attendance records.
  4. Leave/Holiday Requests: Process employee requests for leave or holiday, coordinating with department managers to ensure operational continuity.
  5. Personnel Files Management: Collate and securely store recruitment and employment documents, ensuring compliance with data protection laws.
  6. Employee Compliance: Handle verification of employee compliance documentation and keep management informed of expiration dates for timely renewals.
  7. Minute Taking: Take accurate and detailed minutes during internal staff meetings and distribute them as required.
  8. Reporting and Communication: Provide timely reports on HR metrics to management, including turnover rates, hiring needs, and compliance issues.


  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
  • Relevant certifications in Human Resources (e.g., CHRP, CIPD, SHRM) advantageous.


  • Proven experience as an HR assistant or relevant administrative position.
  • Familiarity with HR software and MS Office.
  • Knowledge of labour laws and HR best practices.
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  • Strong organizational and time-management abilities.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and discretion.

Terms And Conditions:


  • Competitive salary.
  • Ongoing professional development and training opportunities.
  • Collaborative and inclusive work environment.
  • Opportunities for career advancement within the organization.

How to Apply:

If you believe you fit the role and are up for the task, kindly send your application to with the subject as the job title.

Human Resources (HR) Assistant At Optimise Outsourcing Ltd

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