NCA Office Manager Job at British High Commission Nairobi

British High Commission Nairobi

NCA Office Manager Job at British High Commission Nairobi,

NCA Office Manager Job at British High Commission Nairobi

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The British High Commission in Nairobi is the diplomatic mission of the United Kingdom in Nairobi. It is located in the Upper Hill area of Nairobi.The British High Commission in Kenya maintains and develops relations between the UK and Kenya.We provide services to British nationals living in an…

NCA Office Manager

Main purpose of job:

The successful candidate will be responsible for providing wide ranging office management and administrative support to the National Crime Agency (NCA) Team at British High Commission in Nairobi. The role provides an opportunity to work in a fast paced role supporting a high profile foreign policy priority by helping tackle Serious and Organised Crime in Kenya and the East Africa Region. The successful candidate will be working with a wide range of colleagues across the crime and justice sector within the British High Commission in Nairobi, UK and Kenyan Government Departments, and other Foreign Missions in Kenya.

Roles and responsibilities :

Key Responsibilities:

  • Management of POST and multiple Programme Management / Capacity Development budgets [significant]
  • Maintaining precise records on HERA, the internal FCDO system and NCA records.
  • Provide administrative support to the NCA Team.
  • Complete corporate records in a timely and accurate manner.
  • Develop skills and understanding of the maintenance and research of analytical data.
  • Manage staff (principally locally engaged NCA driver & admin support officer)
  • Support Project Management/Capacity Development and delivery.

Duties and responsibilities:

  • Through a clear understanding of budgetary processes, be able to manage NCA budgeting processes including cross charging and HERA accounting processes.
  • Organise travel and accommodation arrangements for NCA staff Nairobi, and those of visitors planned throughout the year.
  • Maintenance of an office diary and ILO diary and contacts database.
  • Keeping office inventories up to date, including the timely submission of returns to NCA London.
  • Liaison with other NCA offices and other law enforcement partners in person and in writing, collating information and preparing reports.
  • Searching open source material, keeping abreast of news and media relating to NCA business.
  • Arranging and attending conferences, meetings, workshops and representing the NCA at such events as appropriate.
  • Timely completion of one’s own performance records as well as that of those managed.
  • Performing ad-hoc duties such a managing other corporate duties as is commensurate to the role.
  • Maintaining the role of single point of contact in relation to IT issues.

Resources managed (staff and expenditure):

  • NCA budgets [Approximately £1million]
  • One member of staff
  • Essential qualifications, skills and experience
  • Previous administrative/project management and budget management experience or other relevant transferable experience.
  • Ability to acquire UK security clearance which can be obtained by UK, Australia, Canada, New Zealand and USA and some European nationals

Desirable qualifications, skills and experience  

  • Ability to plan ahead and prioritise effectively
  • Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
  • Experience of budget management including monitoring spend and processing invoices
  • Ability to produce clear and accurate work with attention to detail
  • Strong communication skills
  •  Ability to work under pressure, meet tight deadlines and find flexible innovative solutions
  • Ability to regularly travel and attend meetings in  Kenya and E.Africa , often at short notice
  • Ability to work independently and use initiative to solve problems
  • A flexible and proactive approach
  •  Previous professional experience within an overseas mission, international projects or policing organisations,
  • Experience of managing staff and have proven leadership skills,

Method of Application

Interested and qualified? Go to British High Commission Nairobi on to apply