Senior Assistant Director, Records Management at Kakamega County


Senior Assistant Director, Records Management at Kakamega County

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Kakamega County is one of the 47 counties in the Republic of Kenya. It borders Vihiga County to the south, Siaya County to the West, Bungoma County to the North and Nandi County to the East. The county covers an area of 3050.3 Km2 (Kakamega CDP, 2013). The altitude of the county is between 1,240 metres and 2,000 metres above sea level.

Senior Assistant Director Records Management

Duties and Responsibilities

  • Initiate, develop and implement Records Management policies and procedures;
  • Lead in development and implementation of the Records Management Strategy in the County;
  • Provide a framework to guide staff in the management and use of the departmental records systems;
  • Prepare budget estimates and work plans for registries to ensure adequate allocation of resources;
  • Develop and implement sound security of information and records to safeguard private and confidential data of the County;
  • Coordinate the provision of efficient and effective management of registry services;
  • Provide leadership in training, capacity building, mentoring and coaching of Directorate staff to inspire and motivate them;
  • Sensitize Staff on creation and management of records management systems;
  • Custodian of County Government records;
  • Design and develop digital filing system and efficient records retrieval systems in the county;
  • Ensure compliance with relevant legislations and regulations; and
  • Liaise with Kenya National Archives and Documentation Services on Appraisal and disposal of records.

Requirements for Appointment 
For appointment in to this grade, an officer must have: –

  • Served in the grade of Assistant Director, Record Management, Job group CPSB05/‘P’ in the Public Service, for a minimum period of three (3) years or in a comparable and equivalent position in the wider Public Service or Private Sector;
  • Bachelor’s degree in Information Science, Records Management or its equivalent from a university recognized in Kenya;
  • Master’s degree in Records and Archives Management or its equivalent from a university recognized in Kenya;
  • Membership of Kenya Association of Records Managers and Archives (KARMA) or an equivalent professional body; and
  • Certificate in Strategic Leadership Development Programme (SLDP) lasting not less than six (6) weeks from a recognized institution.

How to apply


  • All the details requested in the advertisement should be filled on the on-line form.
  • ALL Serving Officers in the County Public Service, MUST clearly indicate on the on-line form: –
    • The Payroll Number;
    • Date of first appointment;
    • Date of promotion to the current grade; and
    • Substantive designation and Job Group.
  • During interviews, shortlisted candidates will be required to produce the following original documents: National Identity Card; Academic and Professional Certificates; Current Payslip and Letter of Appointment/Promotion to the current grade.
  • The above positions are for serving officers on Permanent & Pensionable Terms of Service ONLY.

All applicants should click on the Job Offers Option on the County Website, fill the Application Form and submit it ONLINE on or before 18th August, 2023 at 11.59 P.M.
N/B: No hard copy or emailed applications to the Board’s official email i.e. will be accepted.
Applicants are advised to provide accurate information when making applications, those who give false information regarding their credentials and qualifications will be automatically disqualified.
PLEASE NOTE: Kakamega County Public Service Board (KCPSB) DOES NOT use Agents nor charge ANY FEE at any stage of the recruitment and selection process. Our official communication channels are; email address and phone number 0745888999 ONLY.

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